9 Best Outsourced Payroll Companies For 2025

What is a Payroll Outsourcing Service?

Payroll outsourcing means employing an external company to handle payroll tasks such as combining payroll information, determining wages, managing tax guidelines, administering employee benefits, and ensuring timely payroll.

Outsourcing payroll not only saves organizations time however also guarantees compliance with legal requirements. Outsourcing to a payroll specialist can help prevent issues that occur with internal payroll, like staying up to date with altering tax laws or manually fixing payroll errors.

How We Selected the Best Outsourced Payroll Companies

Features

We focused on options with easy to use user interfaces, smooth integrations with personnels and accounting software, and scalability to satisfy the requirements of services of all sizes. These functions make sure complete payroll management, whether you’re managing a few staff members or a global workforce.

Security and Compliance

Each service was evaluated for its capability to secure delicate information and make sure compliance with ever-changing tax regulations and labor laws. Strong security measures and updated compliance credentials are essential for reducing dangers and avoiding charges.

Customer Support

We thought about the accessibility of responsive customer assistance, training resources, and ongoing help to ensure organizations can count on their picked payroll service provider. Comprehensive assistance helps prevent payroll errors and fixes issues swiftly when they emerge.

Reputation

To ensure dependability, we examined user feedback on platforms like G2, Trustpilot and Capterra, together with industry acknowledgment and third-party audits, to verify each tool’s performance and trustworthiness. A solid track record shows a performance history of delivering constant, high-quality payroll services.

9 Top Payroll Outsourcing Companies

Based on the evaluation of companies on these range of requirements, we have actually created the supreme list for the very best payroll services that can be contracted out in 2025.

1. Playroll

Playroll provides a comprehensive option for managing international payroll and work, making it perfect for businesses of any size. The platform’s Employer of Record (EOR) services make it possible for smooth payroll processing for both international workers and specialists in over 180 nations.

Playroll provides a Global Payroll Management service that uses businesses full control and flexibility to incorporate their preferred payroll suppliers per region, with no need to rip and replace their existing set-up at good time and expense. The services consist of GP Analytics, a powerful tool for tracking and visualizing payroll information from across the world. GP Manager consolidates global payroll processes in addition to advanced analytics features, to give you more oversight of international payroll procedures.

As part of the VAT IT Group, Playroll makes use of over 25 years of experience in international employment services, prioritizing in-house legal expertise.

Key Features Overview

– Consolidating worldwide payroll procedures into one main hub while offering flexible integrations with existing vendors and internal operations.

– Map payroll data from any information source, featuring combinations with leading accounting software.

– Quick release of software and automated vendor onboarding.

Multi-vendor payroll for paying staff members through various providers.

– Simplifying payroll by automating currency management, standardizing workflows, and ensuring compliance throughout different regions.

Global Payroll Pricing

Starting at $3 per staff member.

Pros

– Quick setup with low implementation costs, conserving time and resources.

– No need to replace existing payroll operations or trusted local suppliers.

– Real-time currency management and conversion functions for global payroll.

– Advanced automation for payroll tasks across over 180 nations.

– Built-in compliance functions with digitized audit trails.

– Access to experienced client support for services of all sizes.

– Dedicated assistance available at no additional cost.

Cons

– Limited combination alternatives with third-party HR tools, though more alternatives are constantly being included.

Truly Flexible Global Payroll

Switch to Playroll for seamless payroll management tailored to your needs, with full integration with existing payroll suppliers and systems.

2. Paylocity

Paylocity is known for its versatility, providing an extensive outsourced payroll service ideal for mid-market businesses. It also offers a suite of HR and labor force management services, consisting of benefits administration, time tracking, and skill management

– Payroll and HR management.

– Employee self-service portal

– Advanced reporting and analytics

– Cloud-based payroll processing

Pricing:

– Strong HR services combination, flexible platform

– Robust reporting and analytics

– Includes a mobile app

Cons:

– Some features need a finding out curve

– Pricing can be higher than rivals

– Occasional system lag

– Limited international payroll capabilities

– Customization might need technical knowledge.

3. Gusto

Gusto is an easy and affordable payroll contracting out service, specifically matched for small companies. Known for its transparent rates and ease of use, it also uses advantages administration.

– Automated tax filing and payments

– Employee benefits management

– Time tracking and PTO management

– HR services integration

Pricing:

Starts at $39/month + $6 per staff member.

– Affordable and simple to utilize.

– Offers health insurance coverage, 401( k), and other perks.

– Handles federal, state, and local tax filings.

Cons:

– Not perfect for services with a large, intricate workforce.

– Only offered for U.S.-based staff members and professionals.

– Personalized support is just offered at higher tiers.

– Limited flexibility for unique payroll structures.

– Slower processing times for new organizations compared to some rivals.

4. ADP

ADP, founded in 1949, is a relied on international payroll service particularly developed for large enterprises. It provides effective multi-country payroll software, together with advanced analytics for extensive insights into payroll data.

– Global payroll services

– Tax guidelines compliance tools

– HR services combination

Pricing:

– Offers 24/7 customer service with payroll experts.

– Automates tax filings, payroll computations, and makes sure compliance with policies.

– Gets in touch with various accounting software application and HR tools.

Cons:

– Pricing can be high compared to competitors with easier payroll needs.

– Surcharges for tax filings, year-end reports, and specific features.

– Initial setup can be time-consuming and might need substantial training.

– While support is available 24/7, reaction times and quality might differ.

5. Paychex

Paychex is a popular choice for little to medium-sized businesses, offering a range of payroll and HR services. Its user-friendly platform guarantees easy management.

– Automated payroll processing

– Employee benefits administration

– Time and presence tracking

– HR services for compliance

Pricing:

– User-friendly client service

– Strong compliance support for tax and labor laws

– Mobile app for simple payroll management on the go

Cons:

– Pricing can be higher compared to some competitors

– Some advanced features come at an additional cost

– Reports and modification choices can be limited

– Occasional delays in consumer assistance action times

6. Square

Square’s payroll services are ideal for little organizations, especially those currently using Square for payments, using simple combinations, automated tax filings, and direct deposit alternatives.

– Simple payroll management

– Direct deposit and tax filing

– PTO and time-off tracking

– Integration with Square POS

Pricing:

$ 35/month + $5 per staff member.

– Seamless integration with Square POS

– Competitive rates, especially for small organizations with hourly staff members.

– Simple and intuitive design

Cons:

– Lacks innovative HR tools and advantages administration that larger enterprises might need.

– Best matched for retail, dining establishments, and small service-based services, however may not be perfect for highly complex payroll needs.

– Payroll reporting functions are more fundamental compared to competitors.

– Only available for organizations running within the U.S.

7. UKG Ready

UKG Ready is an extensive payroll contracting out solution that integrates payroll with sophisticated HR services, ideal for mid-market companies.

Key Features:

– Payroll and HR services

– Workforce scheduling and time tracking

– Employee self-service choices

– Compliance with tax guidelines

Pricing:

– Can integrate with HR, labor force management, and accounting software.

– Comprehensive compliance functions for tax guidelines, wage laws, and reporting requirements.

– Provides comprehensive analytics into payroll patterns, labor expenses, and compliance risks.

Cons:

– Can be too complex for small companies with a steep learning curve.

– Might be more pricey than some simpler payroll solutions, especially for little businesses with tight budgets.

– Some businesses might discover specific functions require IT support or extra modification efforts.
– Some users report disparities in client service action times and issue resolution.

8. Justworks

Justworks provides payroll outsourcing in addition to robust HR services, making it an ideal option for small companies with per hour and salaried non-exempt workers.

– Payroll processing and tax filing

– Employee advantages and insurance coverage

– 401( k) management

– HR services and employee’s payment

Pricing:

Starts at $49/month per employee.

– Simplifies payroll processing and tax filings.

– Intuitive and easy-to-use dashboard for workers and administrators.

– Combines payroll, advantages, compliance, and HR tools in one platform.

Cons:

– More affordable for mid-sized organizations than little teams.

– Less versatility in payroll and HR tools compared to some standalone solutions.

– Requires companies to co-employ employees, which may not match all business structures.

– Primarily concentrated on U.S.-based companies.

9. Paycom

Paycom is an effective payroll outsourcing that supplies powerful payroll options and HR services to businesses of all sizes.

Key Features Overview:

– Automated payroll processing

– Tax policies compliance

– HR services for workforce management

– Employee self-service functions

Pricing:

Custom rates based on the scope of the organization.

Pros:

– Employees can manage their own payroll, benefits, and tax files.

– Offers comprehensive features to secure sensitive staff member information.

– Advanced analytics offer important insights into labor force expenses, turnover, and performance.

Cons:

– Compared to other payroll options, Paycom can be costly, especially for small or midsize businesses.

– New users may need considerable training to fully utilize the platform.

– Some users report that workflow customization and reporting choices have constraints.

– While customer care is offered, some users experience sluggish action times or trouble resolving complicated concerns.

– Compared to rivals, Paycom has less integrations with other company software, needing more dependence on its internal ecosystem.

How to Choose the Right Payroll Service for Your Business

With so many outsourced payroll solutions readily available, how do you choose? As a primary step, it’s critical to take your organization’s size and needs into consideration. Small services may choose a simpler, economical solution, while bigger services need more detailed services.

Ensure the service provider incorporates smoothly with your existing HR services, accounting tools and internal workflows to decrease disturbances. An option that takes months to adopt can significantly affect your company – look for service providers that offer quick and easy onboarding.

At Playroll, we understand the obstacles at hand. Above all, we are committed to supplying customized consumer service, for businesses of all sizes. Our platform combines automated, easy-to-implement global payroll management software application with hands-on support. All in the name of making worldwide payroll and growth truly easy.